Grant Application Procedures and Grant Administration
- All researchers wishing to apply for external funding should consult with the Director of Research Grants well in advance of the submission deadline. Planning ahead will allow time to consider all relevant avenues of support and to deal with unexpected problems.
- All external applications for research funding must be processed through the Research Grants Office (RGO). This practice ensures that applications are complete, appropriately formatted, and not in conflict with other funding initiatives. After reviewing a grant application, the Director of Research Grants will prepare and sign an internal form recommending the application for institutional signature(s). The Academic Vice-President or the Associate Vice-President Research, and sometimes also a Dean or Departmental Chair as required by the funding agency, will sign off for the University on each external research grant application.
- All external applications should be submitted to the Research Office 4 weeks prior to the funding agency's deadline. Allowing this lead time is especially important, for example, when numerous NSERC and SSHRC applications are being processed at once.
- Copies of all correspondence with external funding agencies must be filed with the Research Office.
- The University and Grant Holders are jointly responsible for the proper use of research funds from the Federal Granting Agencies. For information on current Agency policies, consult the links below:
Tri-Agency Financial Administrative Guide (CIHR, NSERC, and SSHRC)
- Responsibilities and Accountability
- Annual Funding of Grants
- Use of Grant Funds
- Reporting
- Administrative Matters
Regulations Governing the Use of SSHRC Grant Funds
The following University Forms must be used for all relevant transactions:
- Travel Expense Form
- Lost Receipt Declaration
- Delegation of Signing Authority for Research Grant Accounts
It is important that all grant and contract holders check regularly the financial transactions posted against their account(s). To monitor financial transactions on your research grant, log on to your Mes Amis account.
StFX Research Accounts Information
StFX Procurement Services Department
Contracts and Intellectual Property
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Research involving contracts and intellectual property rights should be discussed with the Manager of the Industry Liaison Office well in advance of any formal discussions or contract negotiations with external partners. Certain aspects of contracts and intellectual property rights, including the collection of overhead, are determined in accordance with the relevant articles of the StFX/AUT collective agreement.
- Any potential contractual arrangement regarding research involving the use of University facilities or infrastructure, or the commercialization or reassignment of intellectual property should be discussed with the Manager of the Industry Liaison Office, prior to opening discussions with any external partner.
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StFX Policy with Respect to Copyrightable Works and Intellectual Property [see Second Collective Agreement (2009-2012), Article 2.11, pp. 129-133 for further details]
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StFX Policy on Research Contracts (includes Overhead Policy) [see Second Collective Agreement (2009-2012), Article 2.7.2, p. 111 for further details]
Certifications Required for Research
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All research at StFX involving the following, require approval by the appropriate certification board:
Hiring Procedures and Policies
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Hiring of individuals using research funding must comply with the appropriate StFX policies, please see the following:
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Other policies relevant to hiring and working conditions at StFX include